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Associated Student Body (ASB) and Clubs

ASB Procedures

Quick Reference for ASB Procedures

Collecting Money

“All money (cash, coins, checks) collected must be deposited intact into a District designated bank account within 24 hours of receipt. (RCW 43.09.240).

NOTE: Intact means the denomination or format received is deposited as is; cash and coin received is deposited as cash and coin, similarly, checks received are the deposited as checks. If $50 in cash & $30 in checks is received, (the total of all receipts on a single day) $50 in cash and $30 in checks is deposited.

ASB revenues are those fees collected from students and non-students as a condition of attendance at any optional noncredit extracurricular events of the District, which are of a cultural, athletic, recreational or social nature (CARS). ASB revenues also include money earned from ASB activities and any other money received by an ASB for support of student body programs.”

  • Money collected brought to Ms. Mishra daily. Money will be counted together and Mr. Mishra will deposit.
  • Our school uses SchoolPay through the Source, so families can pay online. Talk to Mr. Mishra if you would like to set up an item on SchoolPay.

Club Fundraisers

  • Complete the ASB Activity Request Form, Printed and Signed (email snmishra@seattleschools.org for a copy of the form)
  • Attach your club’s meeting minutes and vote of approval to the ASB Activity Request Form
  • Submit both forms to Mr. Mishra in the main office
  • Mr. Mishra will send to IC  & BLT for review of the following:
    • Interruption to school day
    • Issues of equity
    • Calendaring of events.
  • IC & BLT will review the ASB Activity Request Form.  They will get back to you with any questions and notify you of approval or denial  (with reason).
  • ASB Leadership and Admin will review the ASB Activity Request Form.  They will get back to you with any questions and notify you of approval or denial  (with reason).
  • Fundraiser must be approved before any collection starts.
  • On fundraising event days, you must complete a cash count by the end of the day withMr. Mishra and the collected funds will be deposited into your club ASB account.

Requesting Funds from ASB Leadership

  • Complete the ASB Activity Request Form, Printed and Signed (email snmishra@seattleschools.org for a copy of the form)
  • Attach your club’s meeting minutes and vote of approval to the ASB Activity Request Form
  • Submit both forms to Mr. Mishra in the main office
  • ASB Leadership and Admin will review the ASB Activity Request Form.  They will get back to you with any questions and notify you of approval or denial  (with reason).
  • If purchasing through SPS: send Amazon or Office Depot (only) links to Mr. Mishra 2 weeks ahead of needed day for purchase
  • If purchasing on your own, please forward your receipts for reimbursement to Mr. Mishra
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ASB Reimbursements

  • Attach all receipts- receipts must be itemized and turned in within 60 days of purchase to Mr. Mishra
  • Attach credit card statements for online orders
  • An ASB PO will be created by Mr. Mishra and routed for approval.
  • Upon approval the reimbursement request is submitted to SPS Accounts Payable for payment.