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Associated Student Body (ASB)

ASB Procedures

Quick Reference for ASB Procedures

Collecting Money

“All money (cash, coins, checks) collected must be deposited intact into a District designated bank account within 24 hours of receipt. (RCW 43.09.240).

NOTE: Intact means the denomination or format received is deposited as is; cash and coin received is deposited as cash and coin, similarly, checks received are the deposited as checks. If $50 in cash & $30 in checks is received, (the total of all receipts on a single day) $50 in cash and $30 in checks is deposited.

ASB revenues are those fees collected from students and non students as a condition of attendance at any optional noncredit extracurricular events of the District, which are of a cultural, athletic, recreational or social nature (CARS). ASB revenues also include money earned from ASB activities and any other money received by an ASB for support of student body programs.”

  • Money collected brought to Megan daily. Money will be counted together and Megan will deposit.
  • Our school also now uses SchoolPay through the Source, so families can pay online. Talk to Megan if you would like to set up an item on SchoolPay.

Charitable Fundraisers

  • Complete “ASB Charitable Activity” form.
  • Must be approved by downtown BEFORE any collection starts.

Activity Approvals

  • Complete “ASB Activity Approval and Reconciliation Form”- to be approved by club and ASB council and submit to ASB box in Main Office
  • For any event, fundraising, etc.

Reimbursements

  • Get ASB PO from Main Office
  • Attach all receipts- receipts must be itemized and turned in within 60 days of purchase
  • Attach credit card statements for online orders

Paying Instructors/Advisors

  • Club advisors aren’t typically paid
  • If a club wants to pay an advisor or instructor who is not an SPS employee, a Personal Services Contract must be completed (the instructor will need a business license for this)