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    Jane Addams PTSA
    Board Meeting Agenda
    Monday, September 17, 2018, at 7 p.m. in the Library


    7:00-7:05: Welcome/Introductions  

    7:05-7:10: Approve minutes from August 15 Board meeting, Kim Love


    Committee Reports

    7:10-7:20: Treasurer’s report, Paul Weinstein

    7:20-7:25: PTSA Membership, Julie Bisson

    7:25-7:35: Communications update, Julie Bradley

    7:35-7:45: Annual Give update, Robin Goodman

    7:45-7:55: Landscaping update, Paul Weinstein for Colleen Weinstein

    7:55-8:00: Volunteer update, Sherene Ottosen and Hillary Nelson


    Ongoing Business

    None


    New Business

    7:55-8:00: Conflict of interest forms, Kim Love

    8:00-8:20: Standing Rules review, Kathy Gerke

    8:20-8:30: General Meeting Curriculum night prep, Kathy Gerke

    8:30-8:50: Principal’s Report, Paula Montgomery




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    Jane Addams PTSA
    Board Meeting Agenda
    Wednesday, August 15, 2018 at Kathy Gerke’s house

    Welcome/Introductions

    Approve minutes from June 14 Board meeting, Kim Love
    Minutes stand approved


    Committee Reports

    Treasurer’s report, Paul Weinstein
    Ended last year about $15k unspent from the budget, and about $55k in the bank.

    This year’s budget is designed to work down the surplus to leave about $25k for the beginning of next year.

    Paul is tracking donations coming in for #dreambig, and will add them to the line item with funds allocated from the budget.

    PTSA Membership, Kim Love for Julie Bisson
    Making sure all Boardmembers complete online or paper PTSA membership. Also Executive Committee members need to do approved trainings

    Landscaping update, Colleen Weinstein

    Intersection painting was completed, about 40 people showed up, mostly from JAMS, but also from Bethany. They also cleared some blackberry. Project cost about $1k, mostly for the paint. It’s recommended that it gets touched up every year. See time lapse videos on the dreambig website.

    Sept 14 is United Way’s Day of Caring for businesses to connect with projects, which include ours. Microsoft will be coming on a Friday from about 8-3 to work on projects, and their hours can also be counted towards our fundraising goals. Julie Bisson has volunteered to be the lead on the day of.

    Community stair project fundraising has been going slow. Tiles have been particularly slow to sell. Deadline for neighborhood matching grant is Sept 10, and if it looks like the donations aren’t there, we’ll have to wait for the next grant cycle in March.

    There will be 5 more Levy meetings in Sept. That will be another opportunity, Monday, Sept 24 at Roosevelt, to submit requests to include $6M to pay for all the landscaping except for the slippery slope.


    Communications update, Julie Bradley

    Julie is working on a Mail Chimp version of the new newsletter. District is clamping down on release of emails addresses, so we’ll have to encourage folks to submit their own emails for the distribution list.


    First email scheduled to go out the Friday before Labor Day. EOD Wednesday would be the target deadline.


    Working on getting access to the PTA portion of the school website.

    New Business


    Conflict of interest forms, Kim Love

    Kim will email them out to the Board to fill out and bring back at the Sept 17 meeting

    PTSA Principles, Kathy Gerke

    Will get emailed out to the rest of the board

    Calendar, Kathy Gerke

    We’ll provide a light dinner  instead of having potluck for Curriculum Night

    Discussion about what to do for a parent education night. Film, speaker(s), panels, etc

    7:35-7:45: After School Program, Paula Montgomery

    JAMS has made an offer for a person for after school programming. Funding comes from .6 Best starts for kids grant .4 funded by Families and Educations levy. Program would start when activity buses start in October. Person will be responsible for getting building use permits and route programs through ASB and funding, setting up programs with vendors and tutors.

    The $15k that PTSA granted for after school programming would go toward other expenses, possibly toward staffing additional supervision, or maybe some classes that aren’t being utilized by levy kids.

    New part time position with a specialty in drama.

    7:45-8:05: Principal’s Report, Paula Montgomery

    Karen Putnam has transferred to central office


    Shannon is now year-round office staff instead of just registrar.


    Hiring for an office manager, possibly a bookkeeper if positions end up shifting.


    Openings in SPED, History, SPED IAs, Language Arts, Math as teachers shift around and out of the district.


    Some teachers were sent to AVID conference. Calendars, note-taking, focused binders


    Dire need for Ultimate coaches.


    Track and Volleyball also need coaches.


    New Superintendent Denise Juneau stopped by last week.


    Selected along with Hale as a Northend native education program. Full time interventionist to work at both campuses.


    New 6th and 7th grade AVID electives focusing on executive functioning skills.

    8:20 adjourn









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    PTSA Meeting Minutes
    August 28, 2017





    Jane Addams PTSA

    Board Meeting Agenda
    Monday, August 28, 2017

     

     

    1.     Secretary Kim Love — Approve minutes from June 7 Board meeting

    ·       June minutes stand approved

     

    2.     Presidents' Report — Kathy Gerke & Julie Bradley

    ·       PTSA Principles (Kathy) - attached

    ·       7:20-7:25: Conflict of interest forms (Julie)

    a)Board members need to fill out conflict of interest forms disclosing any connections/position that could potentially be a conflict of interest to being on the JAMS board

    ·       7:25-7:30: PTSA Calendar  (Kathy) - attached

    a) update April Meeting to the 16th to accommodate Spring Break

    b)Curriculum night not closed to students, discussion of whether to provide child care. Paula will talk to ASB and WEB leaders about the possibility of offering child care programming for younger kids (5-10 year olds). Revisit at September meeting

    c)  Board meeting in January tentative, based on whether we feel the need after having the General meeting

    ·       7:30-7:35: Contact Sheet Update (Kathy)

    a)Filling in some missing info, and will send out final to the board when done.

    ·       7:35-7:40: Still recruiting Chair positions (Kathy)

    a)Co-Transportation, Staff Appreciation, STEAM Fair

    1.     Steam Fair will start advertising

    2.     Job description to go out for Transportation

    a.     More messaging to go out about traffic patterns at drop-off and recruiting for traffic duty.

    b.     Building admin met with SDOT about getting a permit to close down the streets during drop-off times.

    ·       7:40-7:45: Board training opportunities

    a)Training opportunities available for all PTSA Board members. They're required for the Executive Committee, but open to PTSA members.

    ·       7:45-7:55: Standing Rules (Julie) - attached

    a)Standing Rules need to be approved at first General Meeting. If anyone has changes or suggested edits, let Kathy or Julie know.

    Discussion of Race and Equity Team transitioning from professional development to family and student outreach. 36 different languages are represented at JAMS. Talk about mirroring the education that the staff received to parents, and how best to reach immigrant parents. Paula does principal chats at Jackson Park, Lake City Library, Lake City Court.

    3.     7:55-8:00: Legislative Report — Ann Hilman & Rebecca Brito

    ·       5 New school openings

    ·       2 School Board meetings coming up

    ·       JAMS Waitlist – pretty small for gen ed, and will be dissolving soon.

    ·       WA State PTA trainings

    a)More regional trainings coming up, and webinars available to meet training requirements

    ·       SCPTSA looking at CSIPs and what happens with them once they're created.

    a)Also encouraging Schools of Excellence program

    1.     Last year's board Pres and VP discussed at length and opted not to do it. We'll revisit in the next few minutes.

    ·       Education Funding

    a) State decisions are scheduled to start getting made regarding McCleary and whether the state budget that was passed fulfills its requirements. More advocacy will be required this year.

    4.     8:00-8:20: Chair Reports

    ·       8:00-8:05: Membership (Julie Bisson)

    a)Memberships can be done online or mailed in. Julie will work with Heather, the Asst Treasurer about tracking membership money. Membership requests should be in the newsletter and PTSA presence should be at orientation events to recruit membership and volunteers.

    ·       8:05-8:10: Fundraising (Robin Goodman)

    a)Ask to include request for participation/volunteers

    1.     With push to get more commitments back, incentivizing with "Golden Jaguar" award

    b) Kick off at Curriculum night. Runs Oct 1-31

    c)  Event for parents to meet other parents

    d)Should coordinate with FOJAMS so fundraising efforts don't conflict

    ·       8:10-8:15: Volunteer (Suzanne Strandberg & Jenn Nickel)

    a)Updating asks for volunteers, and writing 6th grade parents who've already indicated interest. Will make another ask at Curriculum Night.

    1.     Will need to connect with ASB to support student events

    ·       8:15-8:20: Communications (Courtenay Schurman)

    a)Newsletter@JAMSptsa.org OR court@bodyresults.com

    b)First newsletter will go out this Friday, Deadline is Noon Thursday

    c)  Regular deadlines will be Thursday morning

    d)Long version in English with short translation in Spanish

    5.     8:20-8:30: Principal's Report — Paula Montgomery 

    ·        Asst Principal Chad Barnes

    a)JV sports will be included, but it has been discussed at the city-level that it could be cut.

    b)No athletics on Wednesdays

    c) Need for adult volunteers to support Ultimate, which is a no- cut sport

    d)Still hiring for Athletic Director

    ·       Principal Paula Montgomery (write Paula for names/roles)

    a)New teachers, math teacher, Ross Taylor (7th grade science teacher), Elena Worderoff (6th grade art), Michael van Bever (Senior Band)

    b)New Nurse – Part time Alison Angel (FT Tues, Weds + Thurs am)

    c) Special Ed now open

    d)CSIP – will focus on classroom environment, based on student survey results from last year. Gaps in discipline rates along racial lines.

    e)Construction is almost done. This is a repurposing, not remodeling.

    f)  Every math class is piloting curriculum and will have new books and materials (Glencoe, Envision)

    g) Every science teacher is piloting Amplify curriculum for gen ed. It's technology based. Teachers are training.

    h)JAMS awarded a planning grant through KC Health (SeaBert), to develop a plan for spending $150k each year over 5 years for mental health support. Grant is for 10k for planning.

    i)  Enrollment is 926. There might be a budget adjustment (original estimate was 955, so there might be a staffing reduction). Schools are being told that budgeting will be tighter next year, especially in light of lack of adequate funding. Most Adv Learning students on the waitlist are in Spectrum program which are not guaranteed seats like HCC students are. 10-15% mobility rate for students.

    j)  Sign-ups may go out to help teachers unpack from construction (Tuesday before school starts).

     

    Attachments: Board roster, Calendar, PTSA principles, Conflict of interest statement, Standing rules, June 2017 minutes